Portable Scanners Capture and Organize All Your Important Data
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by: annrogers25
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For such little machines, portable scanners accomplish a lot. Compact enough to carry in your briefcase to a business meeting, trade show or conference, handheld portable scanners are large enough to capture important data from full sized documents and as many business cards and marketing materials as you need. Think of all the information you can bring back to the office without a single piece of paper.
Portable scanners use optical character recognition technology to translate and export captured information to either its own contacts management system or the one your company network prefers. Either way, your portable scanner will organize the information by name, address, telephone number and any other identifier you wish. Data is transmitted to your laptop or company desktop via USB cable; no external power source is required. Your boss will be pleased with the fact that your portable scanner can be shared among team members, increasing marketing and networking capabilities.
Portable scanners have other business applications. How about using your portable scanner to organize your business expenses for month end reporting to your accounting department. Portable scanners capture data from receipts just as well as they do from business cards by parsing data by vendor name, purchase date, amount and payment type and exporting it into your network financial management program for forwarding to company bookkeepers. Your scanner will also keep a digital copy of each receipt for future reference. You can also take a portable scanner to a business meeting to scan and bring important documents back to the office for review. Scanners also create digital files for each document and permit you to name the files for later retrieval by keyword search.
You might be interested to know that portable scanners can also be used to capture and preserve your important personal documents like passports, birth and marriage certificates in the event of loss by fire. Replacing original documents is so much easier when you have copies. Organizing your life cannot get any easier.
Small businesses such as medical offices find lots of uses for portable scanners. Constantly changing government regulations require them to collect proof of identity from their clients, and what better way to do so than with a portable scanner. Scanners save small offices both time in copying identification documents and money on copy paper costs. See these also Neatdesk - Scanner software - Neatreceipts - Document scanner -
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For more related to portable scanners, visit www.neatco.com.
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